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Tenant guidelines

Dorset Property was established in 1984 as a specialist letting agent handling quality rented accommodation in all price brackets throughtout Dorset.

We now have a network of six offices throughout Dorset providing comprehensive coverage of the county and its borders and offering tenants a wide choice.

We have dedicated owner-management and experienced ARLA qualified staff in every office. Each member of the team has a detailed knowledge of the locality and the properties available to suit your needs.

Guidelines and terms & conditions for tenants

Dorset Property was established in 1984 as a specialist Letting Agency handling quality rented accommodation in all price brackets throughout Dorset. Each member of our team has a detailed knowledge of their locality and, with six branches across Dorset, we can broaden the search if required. We hope that we will be able to find suitable accommodation for you and that the following notes will be helpful and informative.

Once you have found a suitable property you can reserve it by providing fully completed application forms, proof of ID and residence and by paying a holding deposit (normally the equivalent of one monthís rent unless otherwise stated). Marketing of the property will then cease.

The deposit will be held by Dorset Property and will be taken as the first months rent prior to the start of the tenancy.

The holding deposit is refundable only if the landlord withdraws the property from the market. The holding deposit does not fall under the jurisdiction of the Tenancy Deposit Scheme or any other approved Tenancy Deposit Protection Scheme.

On reserving a property a referencing charge will be payable:

  • £95.00 + VAT (£114.00) per tenant
  • £50.00 + VAT (£60.00) per guarantor

Charges do not apply to persons under the age of 18 years.

Referencing charges are only refundable if the landlord withdraws the property.

We will then ask you to complete an application form, so that we can undertake our standard referencing procedure and ask you to provide us with proof of identity and residency (driving license, passport or utility bill). Information required includes your place of residence over the past three years, details of your employment and present landlord (if renting). We also undertake a financial reference. In certain circumstances we may require a guarantor. In this case, the guarantor would also be required to undergo referencing.

In the event that the tenant does not commence the tenancy on the agreed commencement date, through no fault of the landlord, the tenant will be liable to pay reasonable costs including the equivalent of rent for any period during which the property is held before it is released back onto the open market for re-letting.

Once satisfactory referencing is completed, a tenancy agreement will be prepared. The charge for the tenancy agreement is shared between the landlord and the tenant. The charge to the tenant is £50.00 + VAT (£60.00) which must be paid prior to the tenancy agreement being released for signature.

Prior to the tenancy start date, we will require payment in cleared funds of a deposit to cover breakages and dilapidations. The deposit will be the equivalent of one and half months' rent. Where a property is managed by Dorset Property the deposit will be held by Dorset Property as Stakeholder and registered with The Tenancy Deposit Scheme, a government approved Tenancy Deposit Protection Scheme. At the end of the tenancy the deposit is returned to you less any agreed deductions. Where a landlord manages the property Dorset Property will confirm the scheme in which the deposit will be held.

Arrangements will then be made for the hand over of keys. From finding accommodation to moving in usually takes up to two weeks. We would recommend that you have adequate insurance to cover accidental damage to the landlordís fixtures and fittings as this could prevent retentions from your deposit.

The only other cost to the tenant is a check out fee of £75.00 + VAT (£90.00) to £120.00 + VAT (£144.00), depending on the size of the property and whether or not it is furnished. The charge is made prior to the end of the tenancy.

Please keep in touch with us so that we are better able to help you in your search and we hope that the service you receive from Dorset Property will lead to a happy and successful tenancy.

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